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Purchasing Administrative Assistant in Northville, MI at Aisin World

Date Posted: 11/5/2018

Job Snapshot

Job Description

* Job Title: Purchasing Administrative Assistant

* Company: Aisin World Corp. of America

* Department: Strategic Purchasing (42)

* Reports to: Assistant Manager, Purchasing

* Location: Northville, MI

* Number of Positions: 1

* Other: Non-exempt, eligible for overtime

 

Position Responsibilities

The incumbent is expected to perform the following functions that the company has determined are essential to this position:

General Administrative Support:

* Data entry of Purchase orders, new vendor set up, vendor maintenance, etc.

* Follow up with vendors for missing data, pricing, or shipping information as needed

* Support vendor data collection and management as needed including follow up of missing or expired documents, new required information, vendor contact information, etc.

* Misc. administrative tasks, including expense report management, etc.

* Data entry for various customer, supplier, Japan or plant reports such as minority spend reporting, supply chain information reporting, etc.

* Review, summarize and analyze various data as requested for presentations or other purposes

* Follow procedures and rules for PO order entry and system control, document errors and undocumented procedures to standardize work methods across companies

* Responsible for filing / document control for documents in related job function

* Prepare reports and presentations as necessary

* Work with related group members as appropriate to achieve desired results

* Support business activities to improve team and system performance as appropriate

* Report major, weekly and monthly activities to the Management

* Operate with “cross-functional” approach and accordingly accept / assume new responsibilities as dictated by business environment

* Communicate necessary data and develop summary and status documents / materials

* Support/maintain/improve group morale and motivation

* Other tasks and duties as assigned

 

Candidates applying for positions with Aisin must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

To the selected candidate, Aisin offers a competitive salary, comprehensive benefits and outstanding growth opportunities.

Aisin is an Equal Opportunity Employer.

Job Requirements

Required Skills and Abilities

 

Essential Skills and Experience:

* Excellent written and verbal communication skills

* Excellent organization and time management skills

* Ability to work effectively in a collaborative environment

* Ability to demonstrate patience and verify facts

* Strong Microsoft Office & Excel knowledge & skills

Beneficial Skills and Experience:

* Experience in automotive industry with understanding of standard job functions and requirements within the industry

* Experience in multi-cultural environment, preferably Japanese-based (highly beneficial)

* Fluency in English with additional language skill in Japanese, Chinese, German, and/or Spanish

Education/Training/Certifications:

* High school diploma or equivalent at a minimum. Additional education preferred.

Work Environment Requirements:

* Must be able to operate a personal computer, telephone and other office equipment.

* Must perform job duties onsite, except those duties that are customarily or by their nature performed offsite (for example, offsite customer visits). * Must be able to work effectively in a fast paced environment where constructive criticism is encouraged.

* Must be able to work on multiple assignments at once, and complete assignments within deadline and budget (if applicable) with satisfactory quality.

* Must be able to operate as an effective team member.

* Must be committed to a high standard of safety, and be willing and able to comply with all safety laws and all company safety policies.

Attendance/Work Hour Requirements:

* Must maintain an acceptable attendance record.

* Must be willing and available to work such weekends and holidays as necessary and desirable to meet business needs.

Travel Requirements:

* Approximately 0%; no regular travel required, some potential travel depending on various task needs

* Must be willing and available to travel to such locations and with such frequency as is necessary and desirable to meet business needs.

 

Candidates applying for positions with Aisin must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

To the selected candidate, Aisin offers a competitive salary, comprehensive benefits and outstanding growth opportunities.

Aisin is an Equal Opportunity Employer.

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